CHRISTCHURCH AND DISTRICT MODEL FLYING CLUB

55 YEARS OF MODEL FLYING
BMFA  AFFILIATION NUMBER 2581

CHRISTCHURCH AND DISTRICT MODEL FLYING CLUB

ANNUAL GENERAL MEETING 6 DECEMBER 2025

AT BRANSGORE VILLAGE HALL

Present: Mike Roach, Secretary and acting Chairman, Martin Delaney, Treasurer, Brian Brockway, Membership Secretary and 40 members.

Apologies were received from Alan Butterworth, Malcolm Edgell, Martin Hardy, Paul Johnston, Shaun Harris, Jim Ruffell, Phil and George Salt, Colin Murray, Kevin Saunders and David Poole

ITEM 1. The acting Chairman introduced the meeting by passing on the Chairman’s thanks to all who attended and his pleasure at the positive and generous nature of the Club. The Chairman thanked the members of the committee and the work and support of all members. He welcomed Martin Delaney as the new Treasurer, replacing Alan Butterworth who for health reasons could no longer take part, also Farhad Khatir as the helicopter representative on the committee. He announced that there would in future be a Safety Officer post, which would be filled by Martin Delaney and Paul Johnston.

ITEM 2 – MINUTES OF THE PREVIOUS MEETING. The minutes had been published on the Club website for 11 months. They were proposed as being correct by Richard Docketty and, seconded by Trevor Hewson and carried unanimously.

ITEM 3 – OFFICERS’ AND FLYING REPORTS.

• TREASURER. Martin Delaney introduced himself as the new treasurer and emphasised the generally good financial position the Club was in, but stressed the likelihood of expenditure on Planning Approval and other matters. He asked the membership to pay their fees by Bank Transfer rather than cheque of cash. Fees were due by 31 December.
• MEMBERSHIP SECRETARY. Brian Brockway reported that membership stood at 120, one less than 2024. He also highlighted the benefits of paying by Bank Transfer rather than cheque or cash.
• SECRETARY. Mike Roach briefed the meeting on the positive nature of BCP comments on the Pre-Planning document and reported that Dan Tanner was, as usual, very happy with our continued presence. He explained the need to leave the uncut strip of grass at Oldfield parallel with the access track for reasons of safety and biodiversity for the planning application.
• FLYING REPORTS. There were five reports to the meeting: Flat Field by Andy Slightam, Helicopters by Farhad Khatir, Slope Soaring by David Bicker, Indoor by Trevor Hewson and Longham by Peter Hudson and Friday evening glider challenge by Brian Brockway

• ITEM 4 – REVIEW OF ANNUAL SUBSCRIPTIONS In order to maintain a neutral or positive balance in the Club accounts the Committee recommended an increase to the annual adult subscription from £45 to £50. This was proposed by Chad Mofford and seconded by Richard Docketty and carried unanimously.

ITEM 5 – THE COMMITTEE. All committee members were willing to stand for 2025. One new Committee member had volunteered, Farhad Khatir. The new committee was proposed by Mark Loveder and seconded by Chad Mofford and carried unanimously.

ITEM 6 – APPOINTMENT OF AUDITORS. Mark Loveder agreed to be auditor for 2025.

ITEM 7 – ANY OTHER BUSINESS.

• Club Membership Card. Various options were discussed, ranging from printed plastic cards, to paper versions. The cost of mailing these options was raised. After some discussion the meeting supported a proposal that the Membership Secretary should email a printable document to each member on joining or rejoining so that they could print a card if they wished. This would be passed to the Committee for a final decision.
• Swap Meet suggestions. The meeting very strongly supported the holding of the Swap Meet/Auction with the AGM. The fact that the hall was very nearly full of tables suggested that inviting other Clubs to take part, along the lines of the Romsey meeting, was not a practical option. This would also be discussed in committee.

• ITEM 8 – GENERAL DISCUSSION

• Advice for new members. Farhad Khatir asked whether new members could benefit from quick induction at the field physical location how to sign in, call ATC, where to park etc  so that they were aware of the local rules for each location. After some discussion, a new member, John Pinto, said he had been made very welcome at Oldfield and thought that the advice and support given was very good. The Committee would discuss the issue at their next meeting.
• Communications. Doug Bowman (Google Group coordinator) asked whether it was now necessary to have the group, in view of the proliferation of WhatsApp groups. There was no conclusive opinion, but this would also be passed to the Committee.
• Pay by BACS. Brian Brockway made a final plea for all membership renewals to be made by BACS.

• There being no further business, the meeting closed at 2015

Mike Roach, Secretary and acting Chairman

4 December 2025

C&DMFC Finance Report  01/12/2024 -  30/11/2025

Opening Balance (01/12/24)     £4358.84

Income

Members’ Subs  5610

Bits Box and Misc  1255 (see notes)

Total    6865

Expenses

Bank Service Charges 42.50

Village Hall   348

Church Hall   98

Oldfield Rent  2646

Indoor Flying  385

Longham charge  295.02

Misc    603.99 (see notes)

Total    4418.51

Annual I/E   +£2446.49

Closing Balance(30/11/25) £6805.33

Notes

Accounts were constructed from analysis of bank account statements.

• They represent all expenses and income in this 12 month period but due to the timing of bill payments may not be fully representative of a full years operating expenses.
• Some payments into the account are difficult to assess origin. Most probably misc payments are primarily from the bits box or sale of items donated to the club.
• Members subs comprised of 120 membership fees and 14 new member joining fees
• Village Hall expense comprised of 8 payments of £43.50 (not 12?)
• Church Hall comprised comprised of 7 payments of £14
• Misc Expenses hard to fully identify but consisted of such things as New Bench (£209), Mower Battery(£55.35), Engraving ,Padlocks, Stamps and expenses for guest speakers